5 Great Benefits Of Using PDF Files For Businesses

The Portable Document Format (PDF), which most people simply know as PDF, is a file format in which text and image documents are presented independently of hardware, software and operating systems. PDF was developed by Adobe in the 1990s. Over the years, this form of document presentation has become more and more popular, especially in companies. In fact, PDF has become so popular that any business can now use it without incurring license fees.

In addition to text and images, PDF also supports other digital content. This includes rich media such as video content and interactive annotations such as form fields. The PDF also supports 3-dimensional data formats, logical structure elements and even levels. The advantages of PDF are manifold and go far beyond the pure presentation of digital data. Read on to learn the top 5 business benefits of PDF.

Benefits of Using PDF Files

1. Fixed document format

It is easy for your documents to become distorted when converted on different computers or operating systems. For example, a document you created in a word processor may lose some elements when you transfer it to an Excel spreadsheet.

With PDF, your file formats stay the same no matter where you open them. You can access these files seamlessly from any device or operating system as long as the device supports PDF. Even better: the files are always ready for printing. You don't have to make any formatting changes to print the document, which saves you a lot of time

2. The format is ubiquitous

As already mentioned, you can exchange PDF files across different operating systems without corrupting the content of the document. Aside from maintaining the accuracy of your files, there is the added benefit of universality. In fact, you can share a PDF file anywhere in the world and its content will always be accepted without question.

3. Security is guaranteed

Document security has always been a matter of paramount importance. One small act of carelessness and your document could get into the hands of malicious people. Your sensitive data could be passed on to third parties, such as B. online retailers, and used to influence your shopping habits. Worse, these shady characters could use your personal and financial information to commit cyber-crime. Therefore, you should be very careful when sharing sensitive data across multiple platforms.

4. Small file storage

It's been a while since the concept of the paperless office became a reality. And many companies are continuously joining the madness. One benefit of the paperless office is that you save a lot of time and office space by putting all paper documents into a digital footprint. To live up to that motivation, you deserve a digital file storage format that can compress as much data as possible into small files.

Regardless of the size of your documents, PDF compresses them into a small file size. This frees up additional space on your hard drive that you can use for your other business documents. You can use Free PDF Shrink for this. It also makes it easy for you to access and find your files. Best of all, even if PDF compresses them into smaller files, the quality of your documents will not be affected.

5. Supported by any operating system

PDF is one of the most compatible file formats. It doesn't matter if you are using Windows or MAC, you can create and share documents with ease. And of course the formatting of the documents remains the same. Away from the office? No problem, because you can access your documents directly from your mobile devices.